Legal Secretary

Legal Services

Salary
$35,052 to $43,815 per year
Benefits
Full City Benefits Package

Job Description

Position Summary

Assists City of St. George legal services with a variety of legal, administrative, and secretarial functions: including, legal research, interviewing and investigating, preparation of legal documents, data entry, answering telephone and correspondence, scheduling hearings, assisting public, and assisting prosecution staff with criminal caseload.

 

Essential Functions (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills, and other characteristics.  The list of tasks is illustrative only and is not a comprehensive listing of all functions and tasks performed by positions in this class).

 

1.      Procures and reviews complaints, citations, booking sheets, police reports, and driving and criminal histories of defendants in preparation for prosecution; analyzes facts and the law; and drafts and prepares legal documents for attorney’s signature for filing with the appropriate court.

2.      Answers telephone for legal department, screens calls, and helps caller or directs caller to proper area.  Assists customers in the legal reception area, answering questions, taking documentation, coordinating appointments and meetings, directs customer to proper area.

3.      Performs legal research for opinions and court records research under the direction of various City attorneys using both computer and manual resources.

4.      Maintains master litigation schedule and document control system.  Reviews and updates cases to determine on-going informational needs, case critical deadlines, and the tracking, tracing, and control of case documents.  Assists in keeping cases on track.

5.      Assists in the strategy for document production.  Transcribes, types and drafts formal routine legal documents under the direction of various City attorneys, including petitions, motions and supporting memoranda, stipulations, subpoenas and notices to appear, pre and post-trial statements, and discovery documents.

6.      Prepares and processes complex correspondence, legal papers, and documents requiring knowledge of legal format, terminology, and procedures.  Prepares legal stipulations, orders, answers to complaints, notices, declarations, resolutions, ordinances, legal opinions, contracts, briefs, leases, and agreements.  Responds to discovery requests.

7.      Maintains calendar of department activities, meetings, and various events and coordinates activities with other City departments, the public, and outside agencies.

8.      Assists criminal prosecution with preparation and processing of criminal caseload, including but not limited to: traffic school plea in abeyances; code enforcement; new case entry and tracking of complaints, citations, and arrests; subpoenas; discovery requests; and calendaring and disposition of cases.

9.      Assists in a variety of department operations by performing duties related to special projects, assignments, as well as research and compilation of documentation.

10.  Performs other related duties as required.     

 

 

Typical Physical/Mental Demands/Working Conditions 

Typical office environment with comfortable working conditions working with computers and office equipment.  Handling of light weights.  May include sitting for extended periods of time, standing, and walking.  Considerable exposure to stressful situations as a result of human behavior, a large workload and continually recurring deadlines.  Contact with defendants, witnesses, victims, police officers, attorneys, and the public, in person and over the telephone.  Required, within strict time frames, to organize and retain familiarity with numerous cases of varying complexity and circumstances.


Minimum Qualifications

Qualifications

Education: High school diploma or equivalent.

 

Experience: Minimum of two (2) years full time paid related legal office or administrative secretarial experience required.  Legal experience in a City Attorney’s office desirable.  Paralegal training desirable.

 

Licenses and/or Certifications:

·         Must possess a valid Utah driver license.

·         Must meet BCI operator requirements for certification within 60 days of hire and be maintained throughout employment.  A criminal background check is required for this position.

 

Knowledge, Skills, and Abilities

Knowledge of:

·         English usage, spelling, grammar, and punctuation.

·         Principles and practices used in legal secretarial work, legal forms, correspondence, and terminology.

·         Principles and procedures, rules and regulations related to filing legal documents.

·         Principles and processes for providing customer service.

·         Modern office procedures, methods, and computer programs and equipment.

Ability to:

·         Type at a minimum of 50 wpm (net) tested.

·         Perform responsible and difficult administrative and legal secretarial work involving the use of independent judgment and personal initiative.

·         Understand the organization and operation of the Legal Department and of outside agencies.

·         Interpret and apply administrative and departmental policies and procedures.

·         Independently prepare correspondence and memoranda.

·         Maintain effective relationship with those contacted in the scope of work.

·         Maintain familiarity with and knowledge of court procedures.

·         Perform legal research, interview witnesses, and organize information.

·         Communicate effectively, both orally and in writing.

·         Maintain schedules and draft legal documents.


Other Information

To Apply:  Submit a completed City of St. George Employment Application online at jobs.sgcity.org. Applications are reviewed on an ongoing basis. Position closes 11/22/17 at 5:00 p.m.  Refer questions to Human Resources at 435-627-4670. Pre-employment drug screening and criminal background screen are required.  EOE. We make reasonable efforts to provide reasonable accommodation to disabled candidates.