Under the direction of the Human Resources Director, performs routine to complex technical duties as required for the City of St. George to support the total personnel program. Supports the Human Resources Administrators in all human resources and payroll functions.
Essential Functions: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. The list of tasks is illustrative only, and is not a comprehensive listing of all functions and tasks performed by positions in this class).
1. Promptly answers Human Resources department telephone calls. Routes calls to the appropriate party and provides information as appropriate.
2. Assists with recruiting, screening, interviewing and hiring full-time, part-time, and seasonal employees.
3. Provides new employees with necessary new hire paperwork.
4. Assists with completing background checks on all applicants and City volunteers.
5. Responds to job posting inquiries.
6. Prepares materials for New Hire Orientation and assists with other employee-related meetings and programs.
7. Assists with monitoring and distributing all legal notices and City notices that need to be posted at all required City locations.
8. Assist with Payroll functions and with the City’s time entry system. Participates in training and updating employees on the time entry system.
9. Performs routine employee demographic updates to payroll and benefit systems.
10. Provides backup for the City’s Secretary at the front desk.
11. Assists in the annual open enrollment for benefits, including reviewing paperwork and forms for cafeteria plan, Flexible Spending Accounts, Health Savings Accounts, etc., for accuracy and completeness.
12. Files all employee paperwork including creating files for new hires.
13. Scans and archives employment files.
14. Performs other related duties as required.
Typical Physical/Mental Demands/Working Conditions
Sitting or standing for extended periods of time operating assigned computer or office equipment. Intermittent walking. Handling of light weights and pleasant working conditions with little or no exposure to hazards. May be exposed to discomfort associated with computer keyboard use and monitoring of computer video display screens. Intermittent exposure to stress as a result of human behavior, human error, work deadlines, and the demands of multiple complex projects.
Education: High School diploma or equivalent. Associate’s degree in a business related area or equivalent Certifications preferred.
Experience: Minimum of two (2) years full time, paid, progressively responsible office experience performing similar duties required in this position.
Licenses and/or Certifications: Must possess a valid driver license. A valid Utah Driver License must be obtained within 60 days of hire and be maintained throughout employment.
• Modern office terminology and procedures, telephone techniques, and time management skills.
• Letter and report composition; grammar and punctuation; and professional business writing skills including letters, reports, forms, table of contents, bibliographies, etc.
• Computer software applications and browsers/social media.
• Payroll systems and administration
• Basic employment laws and practices.
• Basic human resources principles and practices.
• Healthcare and benefit programs.
• Type 45 words per minute (net) tested.
• Demonstrate tact and discretion in preparing, disclosing, and handling information of a confidential, controversial, and sensitive nature.
• Establish work priorities and remain flexible while meeting established deadlines.
• Remain calm and mentally alert.
• Perform routine and specialized duties for long periods of time.
• Coordinate information, arrangements, and correspondence with minimal guidance.
• Establish and maintain good working relationships with all levels of City staff and the public.
• Provide courteous information and service to the public and other City staff.
• Work independently and make sound decisions.
• Communicate effectively orally and in writing, draft documents and gather information with minimal instruction, independently research and resolve recurring problems.
• Operate various computer software and spreadsheet programs; maintain data bases and hard copy filing systems.
To Apply: Submit a completed City of St. George Employment Application on-line at jobs.sgcity.org. Applications are reviewed on an ongoing basis. Position closes 8/15/2017 at 5:00 p.m. Refer questions to Human Resources at 435-627-4670. Pre-employment drug screening and criminal background screen are required. EOE. We make reasonable efforts to provide reasonable accommodation to disabled candidates.